Property Specialist

Description

We are seeking an experienced and motivated Property Specialist to oversee the day-to-day operations and long-term planning of a diverse portfolio of residential and commercial properties. The ideal candidate will have a strong foundation in property and asset management, excellent organizational and communication skills, and a demonstrated ability to manage multiple stakeholders, vendors, and maintenance projects.

This role is integral to maintaining high standards of service delivery across a minimum of 10 strata developments. It requires hands-on involvement in financial coordination, property inspections, contractor liaison, and governance support to Executive Committees. The position includes occasional evening and weekend availability for urgent matters.

Responsibilities:

• Prepare and review property contracts, service agreements, and monthly management reports
• Coordinate and monitor property maintenance and repair projects, ensuring service standards and cost-effectiveness
• Source, vet, and negotiate with contractors and service providers for ongoing and ad-hoc needs
• Manage resident and owner inquiries, resolving complaints and disputes in a professional, timely manner
• Organize and maintain accurate property records, including financial statements, vendor documentation, and maintenance logs
• Liaise with accounting personnel to ensure timely invoicing, payments, and year-end reconciliations
• Oversee the preparation and submission of documents for Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and Executive Committee meetings
• Draft and distribute meeting minutes, ensuring compliance with property bylaws and procedural requirements
• Conduct property inspections, initiate repair requests, and follow through on compliance and safety issues
• Train and support junior team members or administrative staff as required
• Provide input on operational budgets, service charges, and forecasting for each property
• Manage on-call responsibilities for urgent matters relating to the property portfolio

Requirements:

• Bachelor’s degree in Real Estate, Business Administration, Facilities Management, or a related field preferred
• Minimum 5 years  in property management (strata or residential/commercial)
• Hands-on experience with managing vendor relationships and maintenance contracts
• Strong understanding of financiail reporting and invoice processing 
• Experience preparing AGM/EGM documentation 
• Familiarity with property legislation, compliance issues, and governance frameworks