Finance Billing Assistant (12 month FTC)

Description

Overview: The Finance Billing Assistant will be responsible for managing the billing process, ensuring timely and accurate invoicing for fee earners, and addressing all billing-related inquiries.

Key Responsibilities:

• Prepare draft invoices for fee earners upon request, reviewing and editing pre-bills as needed.
• Ensure timely processing of invoices and respond promptly to all billing-related queries.
• Generate and distribute work-in-progress (WIP) and accounts receivable (A/R) reports.
• Follow up with Partners, Associates, and Secretaries to confirm that invoices have been dispatched to clients.
• Monitor the progress of e-billing and coordinate with other offices and the global Finance team.
• Verify that necessary approvals are obtained for any special rates or agreed fees and charge-out rates.
• Edit fee earners’ time entries and transfer time between different client matters as required.
• Gain a strong understanding of the various projects handled by the office to facilitate timely billing, including regular follow-ups with fee earners to meet tight billing deadlines.
• Submit and process bills and invoices using the 3E billing system.

Skills, Knowledge & Expertise:

• A minimum of 1-2 years of accounting and billing experience in a professional services environment.
• A degree in Accounting & Finance, Business, or a related field is preferred.
• Strong team player with the ability to work independently in a collaborative environment.
• Excellent communication skills, both verbal and written.
• Ability to engage effectively with internal and external stakeholders.
• Strong problem-solving skills with meticulous attention to detail.
• Organized with the ability to prioritize tasks effectively.
• Experience with billing systems, such as 3E, is an asset.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).