Senior Board Support Administrator

Our client provides expert legal advice across multiple jurisdictions, specializing in legal services for corporate and financial sectors. Their corporate administration business manages a diverse range of entities, including public and private companies, partnerships, and trusts.

The Senior Support Administrator provides comprehensive and confidential services to the team of Directors and client entities, ensuring they receive the highest level of client service.

What you’ll do

• Coordinate and schedule monthly and quarterly Board, Committee, and Shareholder meetings, attending either in person or via telephone.
• Draft and finalize detailed, accurate minutes for distribution to Directors/Investment Managers in line with best practices and regulatory requirements.
• Create and maintain a detailed schedule of upcoming meetings, including notifications, agendas, correspondence, ratification items, and board packs.
• Manage post-meeting actions efficiently and accurately, ensuring files and records remain current.
• Maintain minutes and corporate records, facilitating client access to statutory records and relevant documents through a secure online portal.
• Establish working relationships with Directors, client entities, and their service providers to ensure timely delivery of high-quality service.
• Respond to queries from clients and service providers promptly.
• Record billing details in the database and create invoices as necessary.
• Assist Managers and internal Directors to ensure client portfolios are compliant.
• Facilitate the smooth running of board meetings from inception to completion, including attending and opening meetings.
• Participate in internal projects related to the maintenance and recording of meeting support information.

What you’ll bring

• 3-5 years’ experience in meeting support.
• Highly proficient in spoken and written English.
• Fast and accurate typing skills with attention to detail – audio and copy.
• Proficient in MS Office and Microsoft applications, including Outlook and Teams.
• Administrative and document management experience.
• Excellent organizational skills with a disciplined approach to documentation.
• Ability to efficiently manage own time and prioritize workflow effectively.
• Experience in drafting professional correspondence.
• Experience drafting articulate, accurate meeting minutes in a timely manner.
• Ability to effectively liaise with third parties, including clients.
• Experience working to tight reporting deadlines and meeting demanding client obligations.
• Ability to adhere to the highest level of confidentiality at all times.