Office Coordinator

Description

This role involves general office administration and managing the front desk. The ideal candidate will have a warm, pleasant personality and excellent customer service skills, serving as the first point of contact for the organization.

What you’ll do

• Greet and welcome clients, visitors, and employees with a positive and helpful attitude.
• Answer and screen calls and walk-ins professionally, taking accurate and detailed messages.
• Handle incoming and outgoing correspondence.
• Manage meeting room calendar, ensuring the room is tidy and presentable.
• Manage general inbox, ensuring timely responses.
• Diary management for the executive team.
• Perform daily errands, including banking and mail collection.
• Keep reception area and office clean and organized.
• Maintain office supplies and coordinate maintenance of office equipment, ensuring stationery cupboard and pantry are fully stocked and neat.
• Assist with planning and organizing company events.
• Conduct research for special projects as needed.
• Assist with various administrative tasks, including taking meeting notes and making travel plans.
• Provide support to department managers as required.
• Create and maintain soft and hard copy files and records.
• Assist marketing with printing needs for F&B outlets.
• Track inventory of special papers and printed materials, placing reorders when stocks are low.
• Share care responsibilities for the office dog, including ordering food and medication and scheduling grooming.

What you’ll bring

• High school diploma or equivalent.
• At least 5 years of experience in a similar role.
• Experience in hospitality is an asset.
• Professional dress and manner with a welcoming demeanor.
• Advanced customer service skills.
• Excellent written and verbal communication skills.
• Keen attention to detail and strong problem-solving skills.
• Excellent time management skills and ability to multi-task and prioritize work.
• Strong organizational and planning skills.
• Ability to contribute positively as a team member, helping with various tasks as requested.
• Resourceful and proactive when issues arise.
• Proficient in Microsoft Office 365 and Mac operating systems.
• Valid driver’s license.
• Comfortable with dogs.

To apply please send your CV through to niamh@steppingstonesrecruitment.com